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How to Export a File as a PDF

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PDF is a hugely popular format for documents simply because it is independent of the hardware or application used to create that file. This means it can be viewed across multiple devices, regardless of the underlying operating system. Also, sharing between users is fairly easy. Another key advantage with PDF files is that files from any format can be converted to PDF format without any data loss whatsoever. That's exactly what we'll see in this article too. We will explore the different ways by which you can export a file as a PDF.

Free Online Tools

There are many free PDF conversion tools available online that will convert files in any format to PDF. A lot of them are simple to use as well. You have to upload a document in any format to the site and within minutes, the conversion is done and is ready for download. However, some sites do place a restriction on size and frequency. For example, some sites allow only small PDF files, typically less than a few MB while others restrict to one conversion an hour/day. You can overcome these restrictions by becoming a paid member of these sites.

Use Office Programs

You can use Microsoft Office programs to make this conversion, and no additional software is needed to translate to PDF document. To do that, navigate to File menu. Choose Export or Save As options depending on the Office document you're using and select PDF option. This will transfer data in files to PDF format.

Adobe InDesign

To export an open document to PDF for printing or viewing, go to File > Export. Give a specific name and location for the new PDF file. If you prefer the PDF document to have the same name as that of the original one, use InDesign document name option.

Pages for Mac

If you want to save a Pages document in PDF format, simply open the document and choose File >Export To > PDF. You can even specify the necessary settings. You can add a password as well. To do this, simply check the password box and select a password for your document.

This adds an extra layer of security to your document, even if your computer is hacked or used by unauthorized users. This is particularly a useful feature to have for files containing confidential or private data.

File Converter Software

There are many paid and free pdf converter applications. But these have to be downloaded to your system and they come with a license, especially if it is a paid tool. Some conversion software gives a free trial period to give you a feel of what they're offering and you can continue with the subscription if you're interested.

If you have printable time sheets PDF or want to post PDF forms online, such a tool will be useful as it will do batch conversions as well.

In short, PDF format offers a ton of flexibility for users when compared to other document formats, and this is why you can choose from one of the above options to convert your documents to this format.